CT SEDS Compliance
Purpose of Training
Connecticut Special Education Compliance and Windham Pupil Services Expectations
CT SEDS compliance timelines
PPT notification requirements
Evaluation and eligibility timelines
IEP finalization requirements
Documentation best practices
CT SEDS (Connecticut Special Education Data System)
Statewide IEP and data management system
Required for all districts
Used for:
Referral tracking
Evaluation timelines
PPT documentation
IEP development
State reporting compliance
Referral & Initial Evaluation Timeline
Initial Referral Received -
Day 0 = Date of referral
Consent for Evaluation
Must be obtained before evaluation begins
Initial Evaluation Timeline -
45 school days from receipt of referral (Excludes school breaks of 5+ consecutive school days)
📌 By Day 45:
Evaluations completed
Eligibility determined
Initial IEP developed (if eligible)
Authority: IDEA + CSDE guidance
Annual Review PPT Timeline
PPT must be held on or before the anniversary date
IEP must be reviewed at least annually
Cannot exceed 1 year from previous IEP implementation date
Best practice:
Schedule 30–45 days in advance
Monitor anniversary report monthly in CT SEDS
Triennial Reevaluation Timeline
Reevaluation required:
At least every 3 years
Or sooner if conditions warrant
Or if parent/teacher requests
Timeline:
Must be completed by the 3-year anniversary date
Consent required if additional testing is needed
PPT Meeting Notice to Parents
Per IDEA and Connecticut regulations:
Parents must receive:
Written notice of meeting
Purpose, time, and location
Who will attend
Procedural safeguards notice (at least once annually)
📌 Notice must be provided at least 5 school days prior to the meeting (Connecticut standard practice)
Best Practice:
Send 10+ days in advance when possible
Document attempts in CT SEDS
Prior Written Notice (PWN)
Must be provided when district:
Proposes OR refuses
Identification
Evaluation
Placement
Provision of FAPE
PWN must include:
Description of action
Explanation of why
Data used
Options considered
Must be issued before implementation of changes.
IEP Implementation Timeline
For Initial IEP:
Must be implemented immediately following PPT
No later than 10 school days after PPT (best practice guideline)
For Annual Review:
New IEP begins the day after prior IEP expires
Services cannot lapse.
Common Compliance Errors
Missing 45-day initial timeline
Annual reviews held after expiration date
Late meeting notices
PWN not issued
Services implemented late
CT SEDS event dates entered incorrectly
Monitoring & Internal Controls
Recommended Practices:
Monthly compliance audit in CT SEDS
Anniversary tracking spreadsheet
60-day look-ahead calendar
Administrative review of all draft IEPs
Documentation of parent contact attempts
Quick Timeline Reference Chart
Action Timeline
Initial Evaluation 45 school days
Annual Review Every 12 months
Triennial Every 3 years
PPT Notice 5 school days before meeting
PWN Before Implementation
IEP Implementation
Transfer Students
If student transfers within Connecticut:
Comparable services must begin immediately
Review PPT held promptly
If from out-of-state:
Provide comparable services
Conduct evaluation if needed
Hold PPT to determine eligibility under CT standards
